Last updated: 11 November 2026
This policy describes the Personal Gmail AI Email Agent, a personal-use application operated by the account owner. It is not a service offered to the public.
Information accessed
With the account owner's authorisation, the application accesses Gmail messages and basic mailbox profile information through the Gmail API. It retrieves message content and metadata needed to classify and summarise messages.
How information is used
- To identify and categorise messages (for example, personal, financial, jobs, shopping and newsletters).
- To generate summaries and highlight potentially important or urgent messages.
- To create local digest files and maintain processing and delivery history.
- To email the resulting digest messages to the account owner's own Gmail address.
Gmail permissions and actions
The application requests the Gmail read-only permission and the Gmail send permission. Read-only access is used to retrieve messages. Send access is used only to deliver the generated digests. The application is not designed to modify, archive, label, or delete existing Gmail messages.
AI processing and service providers
Message content selected for analysis is sent to Google's Gemini API for classification and summarisation. Gmail data is accessed through Google APIs. Google's handling of data through these services is governed by Google's applicable terms and privacy documentation. The application operator does not control Google's independent service-level data handling.
Storage and retention
The application stores its SQLite database, generated digest text files, and application configuration on a privately administered Raspberry Pi. These files are not intended to be publicly accessible. They are retained on the device until the operator deletes them or changes the application's retention arrangements. Digest emails are also retained in the recipient's Gmail account according to that account's settings.
Sharing
The application operator does not sell personal information or share it with other people. Information is transmitted to Google services as necessary to provide Gmail access, AI analysis and digest email delivery.
Security
The application uses Google's OAuth authorisation and stores its local credentials and data files with restricted file permissions on the Raspberry Pi. No method of electronic storage or transmission is completely secure.
Your choices and revoking access
The account owner can stop running the application and revoke its Google account access through their Google Account security settings. Locally stored application data can be deleted by the operator from the Raspberry Pi. Revoking access does not automatically delete previously generated local files or emails already delivered.
Changes to this policy
This policy may be updated if the application's functionality, permissions, providers or data handling changes. The date at the top indicates when it was last updated.
Contact
For privacy questions about this application, contact liamwatson1988@googlemail.com.